Volunteer at BHIM Festival 2025

Power the vibe. Build the Community. Make impact. Choose a role, Pick your shifts, and Join the crew behind the magic

Limited slots - roles fill past

Why Volunteer?

Be the heartbeat of the show, gain hands-on event experience, get fun perks along the way.

Impact

Be more than just part of the crowd — be part of the change. As a BHIM Festival volunteer, every role you take on creates ripples: from keeping guests smiling to driving our Tree-For-A-Ticket initiative. Your time, energy, and passion directly fuel the festival's success and its legacy.

Experience

Step behind the curtain and into the heart of Africa's biggest festival. Volunteering at BHIM Festival gives you hands-on event experience, real teamwork moments, and unforgettable memories. It's not just about helping — it's about living the festival from the inside out.

Perks

We've got you covered! Volunteers enjoy exclusive BHIM Festival merch, meal vouchers during shifts, certificates of service, and the chance to connect with artists, crews, and fellow change makers. Plus, when you're off duty — the festival is yours to enjoy!

Volunteer Roles

Pick your top role and backup. Some roles fill faster than others.

Guest Experience

Be the friendly face of the BHIM Festival! From welcoming guests with a smile to guiding them around the venue, you'll ensure every attendee feels comfortable, cared for, and ready to enjoy an unforgettable experience.

Access Control Filling Fast

Keep the festival running smoothly by managing entry points, checking tickets, and guiding attendees through secure access. You'll be key to ensuring safety while helping guests start their experience hassle-free.

Artist Liaison Filling Fast

Work closely with performers and their teams to make sure they have everything they need. From coordination to backstage support, you'll help create a smooth and stress-free experience for the stars of the festival.

CSR Crew

Be part of the change! Join the team that drives our impact projects, from the Tree-for-a-Ticket initiative to other green and social programs. You'll help turn the festival's energy into lasting community impact.

Media Runners

Be the bridge for the press and content teams. From delivering updates to assisting with interviews and equipment needs, you'll help keep the festival's media coverage running fast and smooth.

Fun Zone

Bring the vibes! From games to interactive moments, you'll energize and engage the crowd, making sure every guest feels the excitement beyond the stage.

Volunteer Welfare

Be the heart of the crew! Your role is to support fellow volunteers, ensuring they're cared for, motivated, and equipped to give their best throughout the festival.

Green Ambassadors

Lead the green mission! You'll promote eco-friendly practices on site—encouraging recycling, reducing waste, and helping make the BHIM Festival a model for sustainable events.

Production Runners

Be the extra hands that keep the show flowing! You'll assist the technical and stage crew with backstage tasks, quick fixes, and on-the-spot support to ensure every performance runs seamlessly.

Post-Event Cleanup

Be part of the team that closes the festival on a high note. After the last song fades, you'll help restore the venue to its original state by assisting with cleanup, dismantling temporary setups, and ensuring the space is left spotless.

Hospitality Crew

Help manage VIP lounges, artist hospitality areas, and refreshment points. You'll make sure special guests and performers feel right at home throughout the festival.

Logistics Support

Be part of the engine room! From moving supplies to setting up spaces, you'll support behind-the-scenes operations that keep the entire festival running smoothly.

Eligibility

Behind every unforgettable festival is a team of passionate partners and sponsors who believe in the vision. The BHIM Festival is more than music—it's culture, creativity, and community—and our partners play a key role in bringing it all to life.

Must be 18 years or older by the time of the festival.
Passionate about music, events, and community service.
Able to work well in a team-oriented and fast-paced environment.
Reliable, punctual, and committed to assigned responsibilities.
Some roles may require physical stamina (e.g., production, access control).

Commitment

This refers to what we expect from volunteers once they join. It includes attending training sessions, showing up on time for assigned shifts, following festival rules, and giving your best energy to the role you've chosen.

Attend pre-festival orientation/training sessions (mandatory).
Be available for assigned shifts during the festival (hours vary by role).
Wear official volunteer identification & uniform while on duty.
Abide by festival rules, safety protocols, and code of conduct.
Represent the festival with professionalism, positivity, and respect.

Apply to Volunteer

Tell Us Your Preferred Roles And Availability. We Will Email You The Next Step.

Orientation and Onboarding

Get trained, get ready, and join the BHIM vibe. A quick prep to power your festival journey.

Before the festival kicks off, all volunteers will go through a quick introduction and training session. This is where you'll learn about your role, meet your team, and get the tools you need to shine. It's our way of making sure you're confident, prepared, and ready to bring the BHIM energy to life!

Orientation & Onboarding

Before the music starts and the lights come on, every volunteer will be part of an orientation and onboarding session. This is where we welcome you officially into the BHIM family. You'll meet your team leaders, connect with fellow volunteers, and get familiar with your specific role. The session will also cover festival rules, emergency procedures, and tips for making the most of your volunteer experience. Think of it as your backstage pass to understanding how the entire show comes together. By the time you step on site, you'll feel confident, prepared, and ready to represent the BHIM spirit.

Perks & Recognition

Being a BHIM Festival volunteer isn't just about giving—it's about gaining too! Volunteers enjoy a package of perks designed to make your time memorable and rewarding. From free BHIM Festival merchandise like T-shirts, wristbands, and badges, to meals and refreshments that keep your energy high, we've got you covered. Beyond the material perks, you'll receive an official certificate of appreciation, proof of your involvement in one of Africa's most iconic festivals. You'll also get the chance to network with artists, production professionals, and like-minded people who share your passion. Above all, the experience itself—the memories, the teamwork, and the impact you create—is the ultimate reward.

Policies

Attendance & Shifts

Arriving on time ensures a smooth flow for your team and helps the festival run without hiccups. If you're running late or unable to attend, it's your responsibility to notify your supervisor as early as possible.

Health & Safety

Your well-being and that of our attendees comes first. Volunteers must follow all health and safety protocols, including wearing protective gear where required, knowing emergency exits, and reporting any concerns immediately to the safety team. Remember—keeping thousands of people safe starts with each one of us.

Reimbursements

The festival provides all the essentials you need during your shifts, such as meals and merchandise. Generally, personal expenses are not reimbursed unless specifically approved in advance by the volunteer manager. Always check before making any out-of-pocket purchases on behalf of the festival.

Data & Privacy

We respect your privacy. Any personal information you share with us during the volunteer application and onboarding process will be used solely for coordination purposes. Your details will never be shared with third parties without your consent, and will be securely handled in line with our data protection policy.

BHIM Green Stage

For every ticket you buy, a tree is planted! Join our Tree-for-a-Ticket initiative and help make the BHIM Festival greener. Dance, celebrate, and leave a lasting impact on the planet.

FAQ

Can I volunteer with a friend?

Yes! We love when friends join us. You can apply together and even request to be placed in the same team. However, please note that placements are based on festival needs, so while we'll do our best, we can't guarantee identical shifts.

Do I need experience?

Not at all. We welcome both first-timers and seasoned event volunteers. All training is provided during orientation, so as long as you bring enthusiasm, reliability, and a willingness to learn, you'll fit right in.

Is there an age limit?

Yes. For safety and insurance reasons, volunteers must be 18 years or older at the time of the festival. There is no maximum age—if you have the energy and passion, you're welcome to join us!

Volunteer Terms and Conditions

1. Introduction

These Terms and Conditions (“Terms”) govern the participation of all volunteers at BHIM Festival 2025. By registering as a volunteer, you agree to abide by these Terms and any additional rules or instructions provided by the Festival organizers.

2. Eligibility

Volunteers must be 18 years or older on the date of the Festival. Volunteers must complete the official Volunteer Application Form and receive confirmation of acceptance. BHIM Festival reserves the right to accept or decline any volunteer application at its discretion.

3. Roles and Responsibilities

Volunteers may be assigned to one or more of the following roles:

Guest Experience
Access Control
Artist Liaison
CSR Crew
Media Runners
Fan Zone
Volunteer Welfare
Green Ambassadors
Production Runners
Post-Event Cleanup

Volunteer Expectations:

Arrive on time for all assigned shifts.
Wear the official Volunteer T-shirt & Badge at all times while on duty.
Carry out duties responsibly, courteously, and professionally.
Follow all instructions from the Volunteer Coordinator and Festival Management Team.
Refrain from consuming alcohol or drugs or engaging in disruptive behavior while on duty.

4. Working Hours

Volunteers must commit to their assigned shifts as scheduled. Shifts may range from 4-8 hours, depending on role and operational needs. Breaks will be provided as appropriate.

5. Benefits for Volunteers

As appreciation for their contribution, volunteers will receive:

BHIM Festival Volunteer T-shirt & Badge.
Meals and water during assigned shifts.
Certificate of Participation.
Behind-the-scenes exposure to one of Africa's largest music festivals.
Networking opportunities with industry professionals.

6. Conduct & Compliance

Volunteers must comply with all safety, security, and health regulations of the Festival. Harassment, discrimination, or inappropriate behavior toward guests, staff, or other volunteers will not be tolerated. Volunteers may not represent themselves as official spokespersons of the Festival. Volunteers must maintain confidentiality regarding internal Festival operations.

7. Liability & Insurance

YVolunteers participate at their own risk and acknowledge that BHIM Festival is not liable for personal injury, loss, or damage to personal property, except where required by law. Volunteers are responsible for their travel and accommodation arrangements, unless otherwise specified.

8. Termination of Volunteer Role

The Festival reserves the right to:

Reassign roles at any time based on operational needs.
Reassign roles at any time based on operational needs. Terminate a volunteer's role immediately for misconduct, violation of these Terms, or failure to follow instructions.

9. Media Consent

By volunteering, you grant BHIM Festival the right to capture and use your image, likeness, and voice in photographs, videos, and other media for promotional purposes without further notice or compensation.

10. Acknowledgement

By signing up as a volunteer for BHIM Festival 2025, you confirm that you have read, understood, and agreed to abide by these Terms & Conditions.